Email sent to campus Sept. 20, 2018

Dear Colleagues,

The Provost’s office, Game Day Experience Committee and CSU Athletics, along with other units, have been working for weeks to make sure our campus community is prepared for this season’s Friday night football game on Oct. 26 at Canvas Stadium.

The Rams host Wyoming with an 8 p.m. kickoff, but game-day preparation will begin earlier in the day.

We have talked with other universities that have hosted weekday, televised football games to learn from their experiences for successfully transitioning campus into game-day mode. With the knowledge of their best practices, we’ve created a detailed plan to ensure as little disruption as possible to the university’s academic and business operations as campus is readied for the game.

Our plan focuses on providing faculty and staff with several options, based on university needs and individual schedules, as approved by supervisors.

Please see the four time-shot maps linked below and within the text, which visually outline how campus will change throughout the day, including parking lot and road closures, and adjustments to HORN shuttle routes.

Classes will not be canceled, but access to parking and roads will be limited.

• The university will not cancel classes or close university operations early.
• Employees who can work from home or other remote locations on Friday, Oct. 26, should consider making arrangements with their supervisors to do so and avoid coming to campus.
• Supervisors are encouraged to accommodate these requests when possible (see pages 8-9 for the university telecommuting policy: http://www.hrs.colostate.edu/pdfs/hrs-manual-1-general-provisions.pdf).
• Faculty and staff are advised that some offices and units will need to be fully staffed for most or all of the day to provide services to students and employees, and they may be required to physically report to campus, depending upon their supervisor’s decision about unit needs.
• If you must come to campus, follow the best practices below, including a request that you leave campus by 3 p.m.
• Anyone without a game ticket and associated parking pass must remove their vehicle from campus lots, garages, meter and street parking by 3 p.m., unless you have an employee game-day work permit issued by your department head. Vehicles that are not moved by that time will be ticketed, towed or both.
• The traffic pattern on campus streets will transition for game day by 5 p.m.; this means that virtually all access roads to and from campus will be in-bound traffic only, so plan your day accordingly. You will not be able to leave campus once the pattern is in place, with the exception of a few exits on the east side of campus that can be accessed from the lots where employee game-day work permit parking is allotted (these permits are distributed through Deans or other unit heads).
• Several parking lots and roads will be closed, as outlined below.
• Hours for student repark, which applies to students who live in the residence halls, will be determined soon, and may be extended. Students will receive direct messaging about their repark hours and locations. This will include three direct email messages from Athletics the week of the game, along with additional messages from Housing and Dining Services and messages that are distributed through different means (in addition to email).

Recommendations according to unit and individual schedules and needs

Work off-side or take alternative transportation

• If you are able to work away from campus, make arrangements with your supervisor to work from home or telecommute from some other location all of the day or by 3 p.m.
• Take alternative transportation such as Transfort or MAX, or ride your bike to avoid parking and driving on campus.

If you must come to campus, leave by 3 p.m. if possible

• Leave by 3 p.m. to avoid traffic and parking impacts.
• If you need to make up hours to be able to leave early, work with your supervisor to create a plan. You will need to make up the time within the week of Oct. 22.

Starting at 8 a.m.:

View 8 a.m. campus snapshot map

• Several parking lots will be closed all day. These parking lots will be closed all day Friday, Oct. 26. All vehicles parked in these lots after 8 a.m. will be towed
• Lot 240 directly west of the stadium (for students who commute and A permit holders)
• Lot 475 at Aylesworth
• Lot 236 at Newsom
• Hughes Way parking in area 210 east of the Rec Field restroom building
• Lot #165 at Green Hall/Scott Bioengineering
• Lot #470 at Braiden Hall
• Bike racks near the stadium will be removed Thursday evening to accommodate the road closures. These racks will be relocated to Pitkin Street east of Canvas Stadium and will be available for bike commuters at that location on Friday.

Starting by 1 p.m.:

View 1 p.m. campus snapshot map

• Roads near the stadium will be closed no later than 1 p.m. to prepare for the game, and may be restricted use earlier during the day:
• Meridian between Lake Street and Hughes Way
• Pitkin Street between Meridian and Shields Street
• Lake Street between Meridian and Shields Street
• Parking availability in two lots will be impacted by these road closures. Cars parked in those lots before 1 p.m. must leave by 3 p.m. Cars not already parked in these lots cannot enter the lots after 1 p.m.
  • Morgan Library Lot 425
  • Hartshorn Lot 412

Starting at 3 p.m.:

View 3 p.m. campus snapshot map

• Parking in other university lots and the two garages is available during the day until 3 p.m. All lots, garages, street and meter parking must be cleared of vehicles by 3 p.m., with towing and ticketing starting by 3:30 p.m.

Make special arrangements or use remote parking if you’re on campus after 3 p.m.

If you must be on campus after 3 p.m. on Friday, Oct. 26, you’ll need to consider limited parking and Around the Horn (the on-campus shuttle) options.

After 3 p.m.:

View 5 p.m. campus snapshot map

• Take alternative transportation to and from campus or make arrangements for a ride to drop you off and pick you up. You may need to walk to an off-campus destination because all access roads to campus will be inbound traffic only after 5 p.m.
• Park at the Research Boulevard lot on the South Campus, but be aware that Around the Horn shuttle service to that lot will end early.
• Around the Horn will provide regular shuttle service across campus with all stops open until 1 p.m. on Friday.
  • After 1 p.m., the route will be abbreviated (see maps) and serve the east side of campus, with continued service to the Research Boulevard lot until 5:15 p.m.
  • At 5:15 p.m., Around the Horn will transition serve to game day attendees and run only from Lake and College to Canvas Stadium.
  • This means that the last shuttle to serve campus will likely leave the LSC Transit Center at or shortly after 4:45 p.m., completing the abbreviated route to the south, and then transitioning to game service; plan accordingly to catch Around the Horn at a campus stop on the abbreviated route before or by 4:45 p.m.
• Game-day parking passes allotted to employees via Department Heads will be valid during the game. These passes, which are offered in limited quantities, can be used after 3 p.m. when a vehicle is parked in the area designated by the pass, and those using the pass may leave after 5 p.m. from the east side of campus only.

Parking lots will open to game ticket holders by 5:30 p.m., after the conclusion of most university business and academic activities.

We will continue to communicate with the campus community about the plan for this game. For more information about this plan, contact your Dean’s office, or the Provost’s Office at provost@colostate.edu.

 

Thank you,

Rick Miranda

Provost and Executive Vice President